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Student Affairs and Legalization Department

Vision:

Creating scientific and cultural communication with the world to advance the university and place it in a worthy place among the global university ranks.

The Message:

The university is the eye of society, and its advancement is a moral responsibility that everyone must bear, and there is no excuse for anyone to fail to bear the burden of that responsibility.

Objectives:

  • Opening up to some reputable Iraqi, Arab and international universities and creating a kind of scientific and cultural communication with them.
  • Trying to send the largest possible number of master’s and doctoral students in the field of scholarships, fellowships and study leaves to international universities, especially those that enjoy a distinguished position within the international classifications; For the purpose of benefiting from the advanced capabilities in these universities and graduating competent staff who contribute to developing the university and raising its scientific level.
  • Encouraging the teaching staff for the purpose of contributing to international scientific conferences for research and working papers and benefiting from those contributions to develop constructive relationships with their counterparts in various countries.
  • Encouraging master’s and doctoral students in Iraq to take advantage of research mission opportunities and complete part of their missions in international universities, which gives these research great scientific sobriety, and helps them obtain non-objection from those universities.
  • Facilitating obtaining admission for students who have scholarships or study leaves in reputable universities by investing in the memorandums of understanding concluded between our university and those universities.
  • Encouraging the teaching staff who hold the title of Assistant Professor and Professor to devote their academic full time for a year in reputable international universities and facilitating their obtaining acceptance from those universities.
  • Encouraging doctoral holders to continue studying in their field of specialization beyond the doctorate to develop their scientific and research potential.
  • Validity of issuance and evaluation of certificates.

Tasks and Duties of the Student Affairs and Confirmations Division

  • Follow up on the implementation of examination instructions, controls, decisions and directives issued by the Ministry and the University regarding student affairs (initial study).
  • Implementing orders and directives issued by the Ministry and the University Presidency in the field of student affairs and undergraduate graduates.
  • Answering official correspondence received to the department from the ministry, attachés, university presidency, colleges, departments, ministries, governmental and non-governmental institutions…etc.
  • Auditing admission, transportation, and hosting in coordination with the college registration divisions.
  • Issuing orders regarding student admission, transportation, and hosting.
  • Coordination with colleges and other relevant entities in verifying the authenticity of the issuance of documents of accepted students and university graduates based on correspondence with the beneficiary entities.
  • Informing the Ministry/Department of Studies, Planning and Follow-up of cases of forgery in academic and university documents that are discovered by colleges.
  • Issuing university orders for graduation for the morning and evening studies and for the two sessions in light of the administrative orders issued by the colleges.
  • Conducting field visits to registration departments in colleges with the aim of achieving direct interaction, learning about the reality of work, and helping to overcome problems, if any.
  • Holding meetings and workshops for assistant deans, registration directors, and examination committees with the aim of improving performance.
  • Proposing activities and training programs for developing registration staff and examination committees in colleges, as well as implementing them if the possibility exists.
  • Preparing studies and proposals regarding the performance of registration divisions and examination committees in accordance with examination instructions, controls, and directives of the university presidency.
  • Supervising the application process for evening studies in the College of Education, following up on that, and announcing their acceptance after obtaining the necessary approvals.
  • Participation in audit and investigative committees related to student affairs.
  • Developing the capabilities of employees, especially those proposed by the university or department, through the participation of department members in training and development courses and attendance at official meetings of the department and university.
  • Authentication of documents of graduates of university colleges for morning studies.
  • Using electronic programs at work, including electronic archiving of mail and using e-mail for correspondence with institutions inside and outside Iraq.
  • Receiving students or their families, listening to their academic problems, and working to address them in accordance with instructions, controls, and directives.

Section’s official e-mail:

rsa@uohamdaniya.edu.iq